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Office of the Provost and Vice President for Academic Affairs

Overview of Emeritus Review Process

The purpose of the emeritus review process is to perform an objective evaluation of each case at several levels of review. Each application goes through at least five levels of independent review before a final recommendation is achieved: DFRAC, chair, dean, provost, and president. The president’s recommendation in all cases is final, but is subject to approval by the UT System Board of Regents.

The emeritus review process is summarized in the table below which outlines the rough timeline and actions of the procedure.

WHEN

WHO

RESPONSIBILITY

Fall/Winter

Applicant*

  • Indicate the date, or anticipated date, of retirement from university in writing to chair and dean. Complete Request for Review for Emeritus form and return to chair;
  • Begin assembling materials for application packet

 

Dean’s Office

  • Notify Provost’s Office of Faculty who wish to be considered for emeritus (send completed form “Request for Review for Emeritus” to the Provost’s Office)

January 20

Department

  • Provide DFRAC member names to the college and the Provost’s Office

February 1

Applicant*

  • Deadline to submit letter to DFRAC via department chair requesting to be reviewed for emeritus status; Include current vita and completed coversheet and checklist

February 10

Department

  • Deadline to upload applicant’s documents to SharePoint

March

DFRAC (full professors only)

  • Review application packet;
  • Deliberate in closed meeting and vote on case;
  • Prepare a written summary of evaluation analysis

 

Department Chair

  • Review all application materials, including DFRAC recommendation;
  • Prepare a written recommendation for forwarding to college;
  • Upload DFRAC memo and Dept. Chair memo to the official Faculty Review folder in SharePoint and forward manila folder with hard copies of applicant’s materials, DFRAC memo and Dept. Chair memo to the Dean’s Office

April

College Dean

  • Review application packet and department recommendations;
  • Prepare a written recommendation for forwarding to provost;
  • Upload DFRAC, Dept. Chair and Dean’s memos to the official Faculty Review folder in SharePoint and forward manila folder with hard copies of the applicant’s materials, DFRAC, Dept. Chair and Dean’s memos to the Provost’s Office
  • Application materials due in Provost Office by
    April 1st, or the first work day thereafter

 

Provost

  • Review all application materials, including recommendations;
  • Consult with Chairs and Deans, as needed, for clarification of application materials;
  • Prepare recommendations for the president

 

President

  • Review all application materials, including recommendations at each level;
  • Render final decisions concerning emeritus recommendations

May

Provost

  • Prepare written notification to all applicants concerning outcome of emeritus review

 

President

  • Forward positive recommendations to UT System

August

UT Board of Regents

  • Approve emeritus recommendations from all campuses in UT System

 

Provost

  • Prepare written notification to applicants concerning outcome of Board of Regents review

* Any tenured faculty member, or group in the department or college, may nominate a qualified tenured UTSA faculty who is retired or anticipates retiring by the end of the academic year. In this case the nominator is responsible for writing the letter to the Department Chair.