Overview of Process
The purpose of the promotion and tenure process is to perform an objective evaluation of each case at several levels of review. Therefore, each case goes through at least seven levels of independent review before a final recommendation is achieved: DFRAC, chair, CFRAC, dean, UFRAC, provost, and president. The president’s recommendation in all cases is final, but is subject to approval by the UT System Board of Regents.
The promotion and tenure review process is summarized in the table below, which outlines the rough timeline and actions of the procedure.
|
When |
Who |
Responsibility |
|---|---|---|
|
Spring |
Applicant
|
Begin assembling materials for application packet; Submit names of suggested external reviewers to chair |
|
|
Department Chair |
Solicit suggestions of external reviewers from applicant and faculty; Begin contacting potential reviewers |
|
Summer |
Applicant |
Finish assembling application packet and submit to chair |
|
|
Department Chair |
Solicit external reviews, due in August |
|
September |
Applicant |
Upload Promotion and Tenure documents to official RowdySpace Faculty Review folder. Also submit manila folder to department chair with hard copies of your cover sheet, vita and statement of evaluation |
|
August-October |
DFRAC |
Review application packet and external review letters; Deliberate in closed meeting and vote on case; Prepare a written summary of evaluation analysis; Minority reports may be included at this time |
|
|
Department Chair |
Review all application materials, including DFRAC recommendation; Prepare a written recommendation for forwarding to college; Provide a written notification to applicant of the Department’s recommendations |
|
|
Applicant |
Optional opportunity to update file by adding new materials before forwarding to College |
|
October-November |
CFRAC
|
Review application packet, external review letters, and Department recommendations; Deliberate in closed meeting and vote on case; Prepare a written summary of evaluation analysis |
|
|
College Dean |
Review all application materials, including CFRAC recommendation; Prepare a written recommendation for forwarding to provost; Provide a written notification to applicant of the College’s recommendations |
|
|
Applicant
|
Optional opportunity to update file by adding new materials before forwarding to the Provost Office |
|
November |
College Dean |
Application materials due in Provost Office by 15th of November, or the first work day thereafter |
|
November-December |
UFRAC
|
Review application packet, external review letters, Department and College recommendations; Deliberate in closed meeting and vote on case; Prepare a written summary of evaluation analysis of cases for which there has been division of opinion |
|
|
Provost |
Review all application materials, including UFRAC recommendation; Consult with Chairs, Deans, and Vice Provost as needed clarification of application materials; Prepare recommendations on all cases for the president |
|
December |
President |
Review all application materials, including recommendations at each level; Render final decisions concerning P/T recommendations |
|
|
Provost |
Prepare written notification to all applicants concerning outcome of P/T review |
|
March |
President |
Forward positive recommendations to UT System |
|
August |
UT Board of Regents |
Approve P/T recommendations from all campuses in UT System |