ProvostŐs Council

December 18, 2012

2:00 – 4:00 PM

MB 3.106 RegentsŐ Room










Dr. Jesse Zapata, Vice Provost for the Downtown Campus, led a discussion regarding the decline in enrollment and course offerings at the Downtown Campus.  He cited several items as possibilities for the decline:



Dr. Zapata also stated that the Downtown Campus does not have prominent visibility on UTSA webpage, college webpages and recruitment materials.  He said that he has spoken with Jim Mickey, Associate VP for Marketing, about rectifying this situation.  Dr. Zapata also presented the following as solutions:



Dr. Zapata stated that the enrollment at the Downtown Campus in Fall 2011 was 6,900.  For Fall 2012, the enrollment fell to 6,000.  He stated that the last time enrollment was this low was around 2005.  He then mentioned that for Spring 2013, enrollment is around 5,700. 


Dr. Frederick asked the Deans to include the course offerings at the Downtown Campus on their college websites and to include in recruitment/advertising materials.  He also asked Dr. Zapata to review the course offerings to make sure that the right mix of courses are being offered.  He further stated that the Academic Inquiry class will be offered at the Downtown Campus.




Dr. Bernard Arulanandam, recently named Assistant Vice President for Research Support, presented the Council with two proposed guidelines regarding his newly created office.  Dr. Arul first talked about the creation of his new position and the mission of the office which is to support professional development among faculty.  He hopes to divide his programs/workshops into 2 parts—one for junior faculty and the other for mid-career and senior faculty. 


Dr. Arul then talked about proposed guidelines for limited submission and multidisciplinary research proposals.  He has noticed that we have not been as successful as we should be with the limited proposal submission.  He would like to establish new guidelines to improve the quality and quantity of proposals that are competitive and successful.  He would also like to add technical writers who would review the proposals and make suggestions to enhance and strengthen the proposal.  He would also like to utilize the new Research Service Centers as distributors of grant solicitations.  Many times grant solicitations are emailed/mailed to a variety of people on campus and they tend to get lost.  So, using one central area to distribute grant opportunities should help. The Deans agreed that new guidelines need to be in place.  They were uncertain about the value of hiring technical writers.  The Deans also mentioned the need for strong support letters.  Dr. Arul said that he would be happy to review support letters that need to be written for grant proposals. 


Dr. Arul then discussed the need to revise the guidelines on the institutional seed grant program.  However, he stated that he would need time to revise the limited submission program process as some proposals may fit better in the seed grant program as opposed to being presented to the limited submission program.  Dr. Arul did ask the Deans to suggest faculty who would be interested in participating on a proposal review program.  The Deans also mentioned that we need to have someone from University Advancement (maybe Linda Lopez-George) to serve on the review panel so that they can help determine if opportunities from foundations are considered gifts or grants.




Dr. Frederick, Provost and Interim Vice President for Research, provided the following announcements: