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Office of the Provost and Vice President for Academic Affairs

Promotion and Tenure Application Guidelines 2018-2019

This set of guidelines provides information for faculty applicants for promotion and tenure as prescribed by the Handbook of Operating Procedures (HOP), chapter 2.10 “Faculty Reappointment, Promotion, and Tenure,” and for faculty review advisory committees (FRACs), department chairs, and deans involved in the review process. These guidelines are reviewed annually and updated as needed by the Provost’s Office.

The process of promotion and tenure is one of the most important activities undertaken by the university each year as it is one means by which the university upholds high standards and expectations for its faculty. It is incumbent upon all who are involved in the review process to read all applicable materials, deliberate the strengths and weaknesses of each case in good faith with objectivity, and to observe confidentiality concerning the views of others, as revealed during review discussions. A respectful, thorough, and objective review of faculty accomplishments depends upon the conscientious efforts of all participants in the review process.

UTSA’s process is intended to be as transparent as possible, and all written materials generated through the review process are available for the inspection of faculty candidates. Questions concerning the university’s procedures for promotion and tenure may be directed to the Office of the Provost and Vice President for Academic Affairs.


These guidelines are divided into several sections with the following contents:

Overview of Process — a brief description of the timeline for review and the responsibilities of each party at each stage of the process.

Preparation of the Promotion Packet — a listing of essential and optional elements to include in the promotion packet prepared by faculty applicants.

Solicitation of External Reviews — some guidelines for department chairs to use in seeking external review letters.

Criteria for Promotion and Tenure — information about the criteria to be followed in reviewing promotion and tenure applications, including cases for early tenure.

Review Process — an outline of the responsibilities of the FRACs, department chair, and dean in carrying out the review.

Cover Sheet and Checklist — a summary of required and optional materials to be submitted for promotion and tenure consideration.

Help/Support — Scanning Service, SharePoint help, Library services, online tutorials, etc.


This information also is available in PDF format.