Data/Information Request Guidelines
Our office provides many different kinds of official information to parties interested in the University of Texas at San Antonio . Note that all of UTSA's departments including the Office of Institutional Research comply with the Family Educational Rights and Privacy Act (FERPA).
It typically takes between two and four weeks to complete a request. This can be adjusted for special circumstances, but in order to provide accurate information this is a good estimate of the time it will take to complete the request.
What information goes into each field on the Data Request form?
Name: Your name or the requestor's name
Title : Your job title or the requestor's job title
Organization: The organization, or if it is at UTSA, department the request is for.
Phone: The phone number where the requestor can be reached at in case of any questions or concerns.
Fax: The phone number if you would like the data faxed to you.
E-Mail: The email address where the requestor can be reached. Typically when requests are completed they are sent out by email unless otherwise requested.
URL: If there is a URL to the data or data format you would like please put it here. This will help us to get you the information in the format needed.
Recurring Request: Is this request one which will be required on a regular basis? If so please mark yes in this field, this helps us know what to expect for next year/semester. Note that you will still have to submit the request again next year/semester, but using our system we can anticipate what is coming in the future. We are also working on a way of automating the recurring request, however for the time being you should submit this request each semester.
Type Of Request: Is the request for public records, an external agency, or internal use by a UTSA office? This helps us to track where our requests are coming from.
Deadline: The date when you would like requested information to be returned. Keep in mind that all Data Requests take between two and four weeks to complete.
Description of information requested and format desired: This field is where you can describe exactly what you need for the data request. Make the description as detailed as possible, include items like what the data is being used for, how many semesters it is needed for, what semesters it is needed for, and any thing else that will help us to work on the request. The more information that you provide us the easier it is for us to get started on the request. Also here is where you will provide us with what format you need the request to be returned in. Typically what we provide is a Word document describing the methodology, results, and any definitions along with an Excel file which contains the data requested, however we can also provide this information in other formats as requested.
For more detailed information about Data Requests, please see the Data Request Help Page at: http://www.utsa.edu/ir/datarequest/
| If you have read and accept the terms for submission of requests to Institutional research please press the accept button below to continue to request submission form. |