Onboarding Basics

Effective onboarding is crucial for setting both the new employee and their supervisor up for success. A well-structured onboarding process ensures that all administrative paperwork is completed, the new hire understands their job, and they recognize how their role fits within the broader context of the office. A thorough approach significantly enhances morale, productivity, and retention.

Information and Activities Before the First Day

Before you begin the onboarding process, consider the following:

  • Supervisor Preparation
  • Job Posting, Recruitment, and Fund Verification
  • Administrative Preparation
    • Confirm new-hire HR appointment and start date.
    • Assure workspace is ready and necessary resources are available (e.g., equipment, supplies).
    • Set up office/network access for the new hire. 
  • Setting Tone and Expectations
    • Send a congratulatory and welcome message!
    • Inform the team about the new hire's start date.
    • Highlight behaviors for success, such as:
      • Asking questions
      • Seeking feedback

Day One

14 Days

  • Begin 1:1 Meetings with student (Ask questions, confirm deadlines, updates etc.)
  • Include in team meetings, group chats, other communication efforts
  • Staggered increase in work responsibilities
  • Clarify goals and accountability using SMART Goals Worksheet

90 Days

  • Mandatory and preferred training
  • Regularly scheduled meetings with supervisor (Thorn and Rose moments for the week)
  • Review Remote Work Ideas (if applicable) found below
  • Reflect on increase in work responsibilities
  • Clarifying goals and accountability
  • Mid-semester performance review to provide feedback about quality and quantity of work and inquires about personal and professional goals

Still have questions specifically regarding Work Study @ UTSA? Here is a useful link for FAQs --> More for Work Study Supervisors


LinkedIn Learning Video Playlist

Onboarding New Hires As a Manager

Other Available Training

Bystander Training

 

Please email getinvolved@utsa.edu, for more information.

 

Professional Development Facilitated by People Excellence

Check out the Employee Success Center Training and Events tab on the People Excellence website for current training schedule.

 

Campus Rec Online Training

 

Check out this Linkedin Learning course that covers onboarding new hires as a manager.

 


 

 

New Student Staff Training Checklist

New Student Staff Training Checklist
Rowdy Corps Handbook

Rowdy Corps Handbook
Developing Interactive Workshops

Developing Interactive Workshops

Job Ideas for Students Working Remotely

There are many possible activities for student employees who work remotely. We have put together a list of activities designed to improve the student as an employee, to benefit your office now and in the future.

Job Tips for Students Working Remotely