Onboarding Basics
Effective onboarding sets the new employee and their supervisor up for success, by ensuring administrative paperwork is complete, the new person understands their job, and how their role fits in to rest of the office. An organized and thorough approach strongly supports morale, productivity, and retention.
Information and Activities Before the First Day
-
HR appointment, access, workspace and resources
- Confirm new-hire appointment and start date
- Assure workspace and necessary resources
- Office/network access
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Setting tone and expectations
- Congratulations and welcome
- Inform team about new hire start
- Highlight behaviors for success - ask questions, seek feedback
Day One
- Sample Training Schedule 1, Sample Training Schedule 2, Sample Orientation Agenda
- Meet & greet
- Tour (include alerts, emergency info, safety procedures etc.)
- Priority overview about the organization - mission/vision/values, services, org structure
- Administrative details
- Computer Access (Outlook, PeopleSoft, specific platforms)
- Add students to Teams Channels
- Question and answer
- Mentor/buddy to supplement supervisory support
- Employee Manual Example
- Access ADA information regarding UTSA employees
- Begin the SMART Goals discussion for semester of work
14 Days
- Begin 1:1 Meetings with student (Ask questions, confirm deadlines, updates etc.)
- Include in team meetings, group chats, other communication efforts
- Staggered increase in work responsibilities
- Clarify goals and accountability using SMART Goals Worksheet
90 Days
- Mandatory and preferred training
- Regularly scheduled meetings with supervisor (Thorn and Rose moments for the week)
- Review Remote Work Ideas (if applicable) found below
- Reflect on increase in work responsibilities
- Clarifying goals and accountability
- Mid-semester performance review to provide feedback about quality and quantity of work and inquires about personal and professional goals
Still have questions specifically regarding Work Study @ UTSA? Here is a useful link for FAQs --> More for Work Study Supervisors
LinkedIn Learning Video Playlist
Onboarding New Hires As a Manager
Other Available Training
Bystander Training
Please email Jarvis Clark, Associate Director of Student Activities for more information.
Service Standard Training Facilitated by People Excellence
Check the People Excellence website for current training schedule.
Job Ideas for Students Working Remotely
There are many possible activities for student employees who work remotely. We have put together a list of activities designed to improve the student as an employee, to benefit your office now and in the future.
