Administrative Changes to Academic Units

The following administrative changes are not routed through CourseLeaf and therefore will be managed separately.

Establishment of a new department or similar unit (i.e. School of Architecture and Planning)

The process for the establishment of a new department or similar unit:

  1. Memo from the Dean of the Academic College to the Provost and Senior Vice President for Academic Affairs, copying the Associate Vice Provost for Undergraduate Studies and the Senior Vice Provost for Graduate Studies.
  2. If approved, the request will be forwarded to the President of UTSA for his/her review and approval.
  3. If approved by the President, the request will be forwarded by the Director of Academic Programs to the Texas Higher Education Coordinating Board for their review and to update our Program Inventory.

Memo from the Academic Dean to the Provost and Senior Vice President for Academic Affairs should include:

  1. Purpose and goals for creating the new department (or similar unit);
  2. Finances/budget (including future needs)
  3. Current list of faculty and staff
  4. Current list of degree programs/certificates

Please submit documents to academicprograms@utsa.edu

THECB's Administrative Change Form

Movement of degree program(s) across units that does not result in a new college

The process for moving a degree program across units (i.e., from current college level to a current department within same college, from a college to a department of another college or from a department to another department within the same college):

  1. Memo from the Dean of the Academic College through the Associate Vice Provost for Undergraduate Studies (if undergraduate degree) and/or Senior Vice Provost for Graduate Studies (if graduate degree) to the Provost and Senior Vice President for Academic Affairs.
  2. If approved, the request will be forwarded to the Director of Academic Programs who will prepare documents to submit to the Texas Higher Education Coordinating Board for their review and to update our Program Inventory.

Memo from the Academic Dean to the Provost and Senior Vice President for Academic Affairs should include:

  1. Justification for moving the degree program across units;
  2. Include any financial or personnel implications; and
  3. How this change helps students.

Please submit documents to academicprograms@utsa.edu

If this change is part of a college-visioning process, additional discussion and documents may be necessary to fulfill the request.


Renaming Administrative Units

Honorific naming or name changes to Administrative Units will need to be approved by UT System Board of Regents.

To establish an Honorific Name for an Administrative Unit, work with Academic Affairs, Development and Alumni Relations and the President’s Office, as appropriate. Once approved by the UT System Board of Regents, the Director of Academic Programs will submit notification to the Texas Higher Education Coordinating Board to update the Program Inventory.

For non-honorific Administrative Unit changes, please use the New Department Name Proposal template. Route to the appropriate individuals on the form. Once completed, submit to academicprograms@utsa.edu for processing.

New Department Name Proposal Template

If this change is part of a college-visioning process, additional discussion and documents may be necessary to fulfill the request.

Please email academicprogams@utsa.edu if you have any questions.

External Approvals - Administrative Changes Workflow