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Faculty Credentials

The Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) requires that institutions justify and document the qualifications of their faculty members in order to be accredited.   Faculty credentialing is the responsibility of department chairs and deans, with oversight from the Office of Continuous Improvement and Accreditation. SACSCOC provides Faculty Credentials guidelines to help institutions manage the process of documenting faculty qualifications.

UTSA Online Course

  • AM0563 is a short, required online course designed for new department chairs and department administrative staff responsible for hiring and assigning faculty to courses. This course provides important credentialing guidelines (including UTSA's transcript policy), timelines, and instructions for properly documenting credentials in Digital Measures (UTSA’s faculty information database). To take the course, log in to MyTraining, select “Business Processes” from the Course Categories, select “Online Courses,” and then click on AM0563. This course can also be used as a refresher for anyone that assists with faculty hiring and credentialing

Links for further assistance with faculty credentialing:

Providing Information that Establishes Credentials

(The following information was adapted from the SACSCOC website .)

SACSCOC usually accepts common collegiate practice in recognizing an academic discipline, concentration, and/or field of study.  Examples include history, mathematics, chemistry, English, sociology, finance, accounting, marketing, and management.  For faculty teaching in these areas, it is expected that we provide information that justifies and documents each faculty member’s qualifications relevant to the specific courses they are assigned to teach.   For faculty teaching interdisciplinary courses, it is expected that we provide information that justifies and documents the faculty member’s qualifications relevant to the disciplines that are components of the course. 

This process is different than credentialing faculty for hire at UTSA.  When credentialing faculty members for the SACSCOC faculty roster, it may be obvious that only one of the faculty member’s degrees needs to be cited in order to justify his/her qualifications to teach a specific course.  In other cases, it will be necessary to list two or more degrees and to list the specific course titles and number of semester hours in those degrees relevant to the courses assigned. 

It may also be necessary to indicate additional qualifications such as diplomas or certificates earned (with discipline indicated); related work or professional experience; licensure and certifications; continuous documented excellence in teaching; honors and awards; scholarly publications and presented papers; and other demonstrated competencies and achievements that contribute to effective teaching and student learning outcomes.  Indicate the dates for these additional qualifications and clearly describe the relationship between these qualifications and the course content and/or expected outcomes of the courses assigned to the faculty member. 

Digital Measures

At UTSA, faculty educational and credentialing information must be entered into Digital Measures (DM) by the appropriate departments/colleges ( UTSA Digital Measures Faculty Credentialing Information/Guide). DM is administered by Academic Affairs ( 210-458-6137 or ). Faculty educational and credentialing information in DM is used to generate a SACSCOC faculty roster for UTSA’s reaffirmation of accreditation review, which includes all faculty who were assigned as the primary instructor on a course or courses during the review period. Substantive change faculty rosters, which include all of the faculty members appropriate to the scope of that review, are also generated using DM.


For questions regarding faculty qualification requirements, please contact Tia Palsole or Lorrie Smith.