TYR Timeline

The purpose of the third-year review is to provide mid-stream feedback to tenure-track faculty to help them assess their progress toward achieving tenure at UTSA. It is also an opportunity for the college and university to carry out a comprehensive assessment of performance and make recommendations concerning the reappointment of the faculty member. Each review involves evaluation by three different entities— the TYR-DFRAC, the Department Chair/School Director, and the dean. The dean concludes the review and makes a final recommendation concerning its results to the Provost and President. The review process is summarized in the table below:

When

Who

Responsibility

Spring

Academic Affairs

  • Notify deans which tenure-track faculty members are due to undergo a third-year review in the coming year.
  • Notify tenure-track faculty that a third-year review will take place in the coming academic year.

Fall

Department Chair/School Director, Tenure-track faculty

  • Meet to review TYR process and provide/receive advice on assembling review packet.

Fall

Department

  • Departments are encouraged to have the entire DFRAC serve as the TYR committee, but departments may elect a TYR-DFRAC subcommittee to carry out the review.

 

TYR-DFRAC

  • Report membership of TYR-DFRAC to the Dean no later than September 10th.  The Dean’s Office will provide the committee names to Academic Affairs.
  • Convene to elect a committee chair by December 1st.

January

Tenure-track Faculty under review

  • Assemble review packet and submit through Digital Measures Workflow no later than January 23rd or the first workday thereafter.

January-February

TYR-DFRAC

  • Evaluate the submission and prepare a written summary of evaluation analysis in Digital Measures Workflow.
  • Full DFRAC review and approval of evaluation.
  • Submit evaluation to Department Chair/School Director by February 13th.

February

Department Chair/School Director

  • Review the submission and the TYR-DFRAC report.
  • Write the chair’s evaluation.
  • Send copies of TYR-DFRAC and chair’s reports to the faculty member under review.

February-March

Department Chair/School Director,
TYR-DFRAC Chair

  • Meet with tenure-track faculty member under review to discuss evaluation no later than March 3rd.

 

Tenure-track Faculty Member

  • Optional opportunity to respond to departmental evaluation before it is forwarded to the Dean. Response due by March 10th.

March-April

Department Chair/School Director

  • Write summarizing report and forward to the Dean by March 24th through Digital Measures Workflow.

 

Dean

  • Review TYR report and determine final evaluation.
  • Provide a written recommendation for forwarding to Academic Affairs through Digital Measures Workflow by April 7th;

 

Provost

  • Discuss unsatisfactory evaluations with deans and make recommendation to president concerning the reappointment of all faculty members undergoing third-year review.

April-May

President

  • Review and decide all recommendations concerning reappointment of faculty members by April 21st.
  • Report non-reappointment decisions to provost, deans, faculty members by May 1.

The deadlines indicated in this chart are intended to be general guidelines so that the process may be concluded by the end of the spring semester. Any significant deviation from these deadlines (for example, by two weeks or more) must be approved by Academic Affairs upon the written request of the dean.